Procurement process
A transparent process
The below process is amended to suit
the type of procurement and may be reduced for low-value
requirements. As a minimum, bidders shall be provided with a
specification and requested to provide a financial
quotation.
Summary of the process
- Working with internal stakeholders to define
the requirement
- Market testing
- Preparing advertisements, invitations to
tender and evaluation criteria
- Placing advertisements
- Receiving expressions of interest
- Selecting potential suppliers
- Despatching invitation-to-tender
documents
- Opening tender responses at a specified date
and time
- Evaluating tenders according to the process
outlined in the tender
- Agreeing rankings
- Visiting and/or interviewing
suppliers
- Making the final selection
- Awarding contracts and
notifying bidders
- Debriefing unsuccessful tenderers on
request.
Tender evaluation
We undertake either a price-only or value-for-money
assessment to identify the supplier who will provide the best
solution.
- A price-only assessment is usually used for
low-priced, uncomplicated tenders based on tight input
specification and is evaluated solely on price.
- A value-for-money assessment (detailed as
Most Economically Advantageous Tender in EC Procurement
Regulations) is based upon a balanced review of quality and
price.
- A financial assessment of all bidders is
undertaken on all tenders, where appropriate.
Our tender evaluation is strictly controlled
and conducted objectively and impartially. The criteria types,
groups and weightings will vary depending on the circumstances and
bidders are informed of these in tender documents.
During this process we may ask shortlisted
bidders to provide samples and/or demonstrate their products or
services.